Ethiopian Medical Equipment Digital Marketplace

Ethiopian Medical Equipment Digital Marketplace

Population Services International Ethiopia (PSE) hereby invites applications from eligible and competent suppliers for different materials

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REQUEST FOR EXPRESSION OF INTERSET (EOI)

Population Services International Ethiopia (PSE) a growing intemational Humanitarian Organization seeks to establish long-term Anangements (LTA) pquatication and/or contracted (fixed pocel with supplers and service providers engaged/specializing in various supply/service categories. The LTAS when established, will enhance cost efficiency from economies of scale and ensure timeliness in the procurement and delivery to t of products and services.

PSIE hereby invites applications from eligible and competent suppliers/ SPE services providers in the categories Ested below.

  • Ref #PSI/07/2024: Clearing and Forwarding Agency Services Provider
  • Ref #PSI/08/2024: Freight transportation services
  • Ref # PSI/09/2024: Vehicle rental (4WD) services (Land cruiser Mark II. 105. Long base, V8. Single/Double cabin
  • Ref #PSI/010/2024: Spare parts for Vehicles (Land cruiser, hardtop. Mark II. Prado, Hilux Single/Double cabin)
  • Ref # PS1/011/2024: Vehicle Maintenance services (Land cruiser. hardtop, Mark II, Prado, Hilux Single/Doubie cabin
  • Ref # PSI/012/2024: Taxi Hire/Meter Taxi services provider
  • Ref #PS1/013/2024: Air Travel: Reservation & Ticketing services.
  • Ref # PS1/014/2024: Security services - hire of security personnel for office, residences.
  • Ref # PS1/015/2024: Marketing-Consultancy, Video/Audio Production. Branding services.
  • Ref # PS1/016/2024: Media Placement/Broadcasting services /TV. Radio. Newspapers/
  • Ref # PS1/017/2024: Printing services /Paper and related printing services/
  • Ref # PS1/018/2024: Printing services /Promotional and related items printings supply
  • Ref # PSI/019/2024: Printing services /Large format, Banners and related printings/
  • Ref # PS1/020/2024: Stationery supplies
  • Ref # PSI/021/2024: Office clerical services-Photocopying. Laminating Binding services
  • Ref # PSI/022/2024: IT Equipment & Accessories (genuine products only, manufacturer's authorization required)
  • Ref # PSI/023/2024: Printing Cartridges/Toners (OEM genuine products only, manufacturers authorization required)
  • Ref # PS1/024/2024: Electronic Equipment/Accessories (genuine products only, manufacturer's authorization required)
  • Ref # PS1/025/2024. Audio-visual Equipment/Accessories (genuine) products only, manufacturers authorization required}
  • Ref # PSI/026/2024: Medical Supplies and Medical Equipment (authorization from government body required)
  • Ref # PSI/027/2024: Uniform, Clothing & Shoes
  • Ref # PSI/028/2024: Perishable Food Items and Sanitary supplies (for office)
  • Ref # PS1/029/2024: Supply of Drinking Water [in 5-liter jars]
  • Ref# PSI/030/2024. Water trucking services (in Addis Ababal
  • Ref #PSI/031/2024: Office and Household Furniture
  • Ref # PSI/032/2024: Fumigation & Spraying services Warehouse. Office
  • Ref # PS1/033/2024: Electric Items Supplies
  • Ref # PS1/034/2024: Building Materials & Construction Supplies
  • Ref # PS1/035/2024: Catering Service Providers
  • Ref # PSI/036/2024: Hotels in Addis Ababa, Adama, Hawassa, Mekele. B/Dar. Afar and Jigjiga
  • Ref # PSI/037/2024: Irrigation Contractors in Addis Ababa, Adama. Hawassa. Mekele, B/Dar, Afar and Jigjiga

ESSENTIAL REQUIREMENTS:

  • Certification of Eligibility: Renewed business license, registration certificate, tax registration certification
  • Government/Manufacturer's Authorization for importation, sales & distribution of products in Ethiopia (if applicable)
  • A statement of declaration: attesting to the acceptance of PSIE's Terms and Conditions of Purchase
  • Delivery place: PSIE Office/Warehouse, Addis Ababa
  • Payment: after delivery of supplies/services, credit period-21 days

PREQUALIFICATION REQUIREMENTS:

  • Company profile highlighting contact addresses, branch offices, number of years since establishment, list of products and services, list of customers, experience, assets owned (land, building, equipment. vehicles, power supply...etc).
  • Copies of audited accounts/financial statements/annual turnovers for the last 3 years
  • Evidence of past experiences (minimum 3 years)
  • Evidence of working experience with International NGOs
  • Evidence of work completed (purchase orders, contracts work orders) minimum 3 in number within the last 2 years
  • Reference Letters from at least three (3) corporate organizations within the last two (2) years

To be shortlisted, all applicants must submit documents as evidence for all the above requirements.

SPECIAL NOTES:

    1. Completed EOI submission letter and supporting documents should be sent electronically by emai to psiprocurement@psiet.org with the EOI Reference Number clearly stated on the subject of the email. Email submissions received without an EOI reference may not be considered.
    2. All submissions must be received by email and supporting documents attached in PDF file format. Emails may be sent in multiple batches not exceeding 5 MB per email. Each email must have the EOI reference number to appropriate categorization/business sector.
    3. An organization may apply only in categories in which they have a comparative, competitive advantage. If applying for more than one category, please ensure to send separate emails with the appropriate EOI reference number and include the full supporting documents for each application category.
  • Deadline for submission of the EOI is Friday, July 26, 2024, at 17:00 Hrs.
  1. PSIE shall be provided access to visit the bidder's facility as part of the prequalification process.
  2. Only applications that meet all the prequalification criteria will be further contacted or invited to tender for the categories mentioned above
  3. This REOI does not constitute a solicitation. PSIE does not require bids. or proposals at this stage; this request is merely seeking an expressionof interest for interested participants to be prequalified.
  4. A response to this Request for Expression of Interest does not automatically ensure that submitting companies will be selected to participate in subsequent Request for Proposal or bid.
  5. PSIE reserves the right to change or cancel the requirement at any time during the REOI and/or solicitation process.
  6. PSIE also reserves the right to require compliance with additional conditions when issuing future tenders, proposals, or bids.
  7. Queries from applicants are not accepted during the REOI process

EVALUATION PROCESS AND METHODS:

Interested companies will be invited to express interest and or provide proposals with necessary supporting documents and information to demonstrate their capacity to meet PSIE needs as expressed in this REO Submissions shall be evaluated on its merits by an evaluation panel based on stated prequalification criteria. Companies that are not prequalified will not be considered further.

EVALUATION/PREQUALIFICATION CRITERIA

  1. Relevant Experience (minimum 3 years) in the provision of similarsupplies/services [20 points]
  2. Past Experience and good performance with PSI/E in the provision ofsimilar supplies/services [10 points]
  3. Providing a recent list of orders, contracts received (minimum 3) withinthe past two years [20 points]
  4. Copies of audited accounts/financial statements/annual tumovers forthe last 3 years (20 points]
  5. Reference letters (minimum three), preferably from other international NGOs for similar works done in the past two years [10 points]
  6. List of assets owned - vehicles. machines, equipment, land, building, warehouse, workshops, supplies in stock, utilities, tools, personnel and qualification of personnel...etc relevant to the category of supply/ service [20 points]

Note: Minimum pass mark for prequalification is 50%

Prequalified companies should be ready to attend a pre-tender briefing/ conference on the TOR scope of service requirements and how to provide financial offers when formal tenders are issued..

Future tenders for the LTAS shall be based on an Invitation to Restricted Bid (ITRB) or a Request for Quote (RFQ) method.

ITRBS and RFQs will be evaluated based on financial proposals (100%) or Using Cumulative Analysis Method against a score of 100 points with amaximum of 80 points allocated to the financial proposal and 20 points allocated for the delivery/lead time.

PSI Ethiopia

Bole Sub City, Kebele 03/07 Namibia Street from Edna Mall to Bole Aflas hotel on the right side of the road. Adjacent to SOS International Villages 11th floor on METI Building Tel: +251-11-6674820/78 or +251-11-6674607. Addis Ababa, Ethiopia

No clarification Available

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