Ethiopian Medical Equipment Digital Marketplace

United Nations Economic Commission for Africa

This notice is placed by UNECA. The accuracy, reliability and completeness of the contents of furnished information is the responsibility of United Nations Economic Commission for Africa. You are therefore requested to direct all queries regarding this EOI to United Nations Economic Commission for Africa using the fax number or e-mail address provided below.

Title of the EOI: Procurement of Emergency Medicines for Pharmaceutical Items LTA

Date of this EOI: 10 April 2025    

Closing Date for Receipt of EOI: 25 April 2025

EOI Number: EOIUNECA23570

Beneficiary Country/Territory: Ethiopia

Commodity/Service category: Health Services

Address EOI response by fax or e-mail to the Attention of: Ms. Etsegenet Teka/ Mr.Ali Assaad / Ms. Aster Zewde

Fax Number: N/A

E-mail Address: etsegenet.argaw@un.org 

UNSPSC Code:

51000000 - Drugs and Pharmaceutical Products 
51440000 - Radiopharmaceuticals and contrast media 
51441600 - Diagnostic agents and radiopharmaceuticals

DESCRIPTION OF REQUIREMENTS

The United Nations Economic Commission for Africa (UNECA) in Addis Ababa, Ethiopia, hereby seeks expressions of interest (EOI) from qualified and experienced vendors for the Procurement of Emergency Medicines for Pharmaceutical Items LTA.

Interested firms will be invited to the tender by an "Invitation To Bid" (ITB) at a later stage. This tender envisages a selection-capable bidding firm for the Procurement of Emergency Medicines for Pharmaceutical Items LTA.

The United Nations Healthcare Center (UNHCC) looks to procure unavailable essential emergency medicines from pharmaceutical wholesalers and community pharmacies. The initiative aims in this procurement include prevent stockouts and ensure the continuous provision of high quality healthcare services to UNHCC beneficiaries.

The continuous availability of essential emergency medicines by establishing contracts is: To minimize stockouts and ensure the steady availability of essential medicines.

To enhance the responsiveness of the pharmacy unit to the needs of healthcare providers. To improve overall healthcare delivery and patient satisfaction among staff.

Legal and Regulatory Compliance:

• Must be legally registered and licensed to operate as a pharmaceutical wholesaler, or community pharmacy.
• Must possess all necessary licenses, permits, and registrations required by the relevant national drug regulatory authority.
• Must ensure that all supplied medicines & Medical supplies are legally imported or manufactured, with all required documentation (e.g., import licenses, certificates of origin) Provided upon request.

Quality Assurance:

• The vendor must maintain high standards of quality control and assurance throughout their supply chain. Medicines must meet all relevant quality standards and specifications set by the local regulatory authority.
• Must have a proven track record of supplying high-quality, authentic, and safe medications. Capacity and Reliability:
• The vendor must demonstrate the capacity to consistently supply the required medicines in the quantities and timeframe specified by the UNHCC.
• Must demonstrate a reliable and consistent supply chain to ensure uninterrupted availability of medications.
• Must maintain adequate stock levels to meet the UNHCC's anticipated demand.
• The vendor should provide information on their stock levels and supply chain capabilities.

Please note that the ECA is precluded from entering into contract with a firm that is not registered with ECA. Those interested in responding to this EOI but not currently registered as vendors with ECA, are encouraged to register before submission of the EOI in the United Nations Global Market Place (UNGM). Further details may be obtained by visiting https://www.ungm.org/Vendor/Registration . In order to be eligible for UNGM registration, please make sure to declare in writing the prerequisite for eligibility criteria itemized from A-F as included in EOI instructions attached.

Vendors interested in participating in the planned solicitation process should submit the Vendor Response Form of this EOI electronically (through the link available on the next page) before the closing date set forth above.

VENDOR RESPONSE

NOTICE

• Companies can only participate in solicitations of the UN Secretariat after completing their registration (free of charge) at the United Nations Global Marketplace (www.ungm.org).
• As you express interest in the planned solicitation by submitting this response form, please verify that your company is registered under its full legal name on the United Nations Global Marketplace(www.ungm.org) and that your application has been submitted to the UN Secretariat.
• While companies can participate in solicitations after completion of registration at Basic Level, we strongly recommend all companies to register at least at Level 1 under the United Nations Secretariat prior to participating in any solicitations.
• Companies are reminded of the restrictions of employment of former UN personnel that were involved in the procurement process during their last three years of service as per ST/SGB/2006/15, including (a) employing those personnel for one year after separation of service and (b) allowing those personnel to communicate with, or appear before, active UN personnel for matters related to the procurement process for two years after separation of service. Violation of the provisions of ST/SGB/2006/15 may lead to suspension of the registration of the company as a UN vendor.

PLEASE NOTE: You should express your interest to this EOI electronically at: https://www.ungm.org/Public/Notice/263994 

In case you have difficulties submitting your interest electronically, please contact etsegenet.argaw@un.org  directly for instructions.

EOI INSTRUCTIONS

1)    Registering as a Vendor with the United Nations

Vendors interested in fulfilling the requirement described above must be registered at the UN Global Marketplace (www.ungm.org) with the UN Secretariat in order to be eligible to participate in any solicitation. Information on the registration process can be found at https://www.un.org/Depts/ptd/vendors.

Prerequisites for Eligibility

In order to be eligible for UN registration, you must declare that:

A.    Your company (as well as any parent, subsidiary or affiliate companies) is not listed in, or associated with a company or individual listed in:

I.    the    Compendium    of    United    Nations    Security    Council    Sanctions    Lists (https://www.un.org/securitycouncil/content/un-sc-consolidated-list) , or

II.    the IIC Oil for Food List website or, if listed on either, this has been disclosed to the United Nations Procurement Division in writing.

B.    Your company (as well as any parent, subsidiary or affiliate companies) is not currently removed or suspended by the United Nations or any other UN organization (including the World Bank);

C.    Your company (as well as any parent, subsidiary of affiliate companies) is not under formal investigation, nor have been sanctioned within the preceding three (3) years, by any national authority of a United Nations Member State for engaging or having engaged in proscribed practices, including but not limited to: corruption, fraud, coercion, collusion, obstruction, or any other unethical practice;

D.    Your company has not declared bankruptcy, are not involved in bankruptcy or receivership proceedings, and there is no judgment or pending legal action against your company that could impair your company's operations in the foreseeable future;

E.    Your company does not employ, or anticipate employing, any person(s) who is, or has been a UN staff member within the last year, if said UN staff member has or had prior professional dealings with the Vendor in his/her capacity as UN staff member within the last three years of service with the UN (in accordance with UN post-employment restrictions published in ST/SGB/2006/15).

F.    Your company undertakes not to engage in proscribed practices (including but not limited to: corruption, fraud, coercion, collusion, obstruction, or any other unethical practice), with the UN or any other party, and to conduct business in a manner that averts any financial, operational, reputational or other undue risk to the UN.

For Registered Vendors: Vendors already registered at the UN Global Marketplace with the UN Secretariat must ensure that the information and documentation (e.g. financial statements, address, contact name, etc.) provided in connection with their registration are up to date in UNGM. Please verify and ensure that your company is registered under its full legal name.

For Vendors Interested in Registration: Vendors not yet registered should apply for registration on the United Nations Global Marketplace (http://www.ungm.org); information on the registration process can be found at https://www.un.org/Depts/ptd/vendors. Vendors must complete the registration process prior to the closing date of the REOI. Vendors who have not completed the UNGM registration process with the UN Secretariat before the closing date of the REOI are not considered eligible to participate in solicitations of the UN Secretariat. We strongly recommend all companies to register at least at Level 1 under the UN Secretariat prior to participating in any solicitations.

IMPORTANT NOTICE: Any false, incomplete or defective vendor registration may result in the rejection of the application or cancellation of an already existing registration.

2)    EOI Process

Vendors interested in participating in the planned solicitation process should forward their expression of interest (EOI) to United Nations Economic Commission for Africa (UNECA) by the closing date set forth in this EOI. Due to the high volume of communications UNECA is not in a position to issue confirmation of receipt of EOIs.

Please note that no further details of the planned solicitation can be made available to the vendors prior to issuance of the solicitation documents. This EOI is issued subject to the conditions contained in the EOI introductory page available at https://www.un.org/Depts/ptd/eoi.